Jul 21, 2021

Medical Company: Invoice Clerk

  • Glasshouse Recruiting
  • Johannesburg, South Africa
Full time Finance

Job Description


To ensure the daily smooth running of all invoice preparations and stock administration


Receive & Prepare Orders & Invoices:

Receive and record all orders and generate the appropriate invoices as per client requirements

Ensure accounts, prices, discounts, items, qty, rep codes are correct on invoices (have minimal credits)

Ensure all invoices are sent in the correct format to all Clients/Entities timeously

Request products from Inventory Control (shipping) in respect of Direct and Consignment orders

Generate “delivery notes” prior to dispatching of stock and ensure all paperwork corresponds

Action "Tracking of Consignment" forms with the appropriate urgency

Adhere to the correct back order procedure

Stock Administration:

Ensure account, item, rep code and expiry date are correct on DNotes for Consignment

Compare invoices and replacement stock to match original order

Assist Clinical Specialists, External Inventory Controllers, Clients and Drivers with queries and discrepancies

Cross-check invoices and replacement stock on orders done by other Invoice Clerks daily

General Functions:

Complete drivers' log sheets and waybills before close of business daily

Assist with departmental ad-hoc functions (packing of deliveries, drivers ah-hoc and colleagues work flow when absent)

Assist with departmental administration (filing, credits, FOCs, TCs, Capex, PODs required by Finance and petty cash)

Sort, file and source outstanding PODs for your accounts (invoices & DNotes)

Ensure all Pastel corrections are timeously actioned as requested by your Line Manager

Assist with Pastel updates (price changing, account changes etc.)

Assist with Financial auditing and archiving thereafter

Assist with the co-ordination of daily kit movements

Adherence to Policies & Procedures:

Follow all policies and procedures of the company



Related diploma (Advantageous)

Supervisory skills (Advantageous)

Good communication skills (verbal and written)

Good presentation skills

Pastel Evolution experience (Prerequisite)

MS Office requirement

Excel (Advantageous)

2-3 years in similar role

Time management abilities

Team player

Problem solver

Should you meet the above requirements, we urge you to please apply by forwarding your CV along with any supporting documents to us

Contact will only be made with shortlisted candidates. Should you not hear from us within two weeks, please consider your application unsuccessful

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