FIXED TERM CONTRACT VACANCY
April 2021- March 2022
Remuneration: Competitive salary package will be negotiable in accordance with AFSA’s remuneration policies.
The AIDS Foundation of South Africa (AFSA) is a Durban-based NGO that acts as an interface between Donors and Community Based Organisations (CBO’s) working in the HIV/AIDS sector, by placing donor funds with strategically selected CBOs, in South Africa, and providing them with ongoing, technical support & capacity building. AFSA has been selected to be appointed by several funders as one of the Principal Recipients (PRs) that will manage programmes under their portfolio, and implementer of various community-based programmes.
AFSA wishes to appoint suitably qualified individual to serve as a Programme Manager. The Programme Manager will lead and manage the HIV/AIDS and related programmes in AFSA provinces. He/she will be responsible for providing the overall programme leadership and management to ensure the effective and smooth programme implementation in all districts. This position will be based at the AFSA’s head office in Durban.
Purpose of job: To provide strategic leadership, guidance and management of the AFSA HIV Prevention programmes and ensure programmatic success and attainment of programme goals.
Responsibilities include, but are not limited to:
Provide overall project management by providing technical, administrative, and fiscal management towards the achievement of programme goals and objectives.
Ensure project timelines are adhered to and that programme targets are met timeously.
Manage all financial aspects of the programme by co-ordinating with the financial management team to ensure optimal financial day-to-day implementation of programme activities.
Monitor the expenditure of programme activities against budgets.
Manage all administrative functions by liaising with administrative team, human resources department and logistics to ensure optimum administration of programme activities.
Conduct gap analysis on Programme performance, including technical skills and capacity requirements.
Lead and manage monthly activity planning and reporting for the program.
Coordinate program review meetings, seminars, and workshops as appropriate.
Facilitate needs-based trainings for programme staff.
Maintain clear and open communication channels between team members and yourself as you are required to serve as principal liaison between the AFSA management, finance team, administration team and programme teams.
Provide programmatic oversight and ensure timely implementation of all program activities at various districts.
Lead and manage the roll-out and implementation of various projects, mainly in KwaZulu Natal, in accordance with funder agreements.
Oversee all financial management, planning, systems, and controls by monitoring the disbursement of money and other work resources.
Oversee monthly and quarterly assessments and forecasts of the Programme performance against budget and programme operational targets and objectives.
Conduct routine program assessments including on-site visits as part of ensuring quality improvement and be an available technical, administrative, and fiscal resource to the teams as and when needed.
Liaise with funders.
Strategic Information and Knowledge Management:
Review, revise or develop Standard Operating Procedures for programme modules, training manuals, guidelines, job aids, newsletters, and/or brochures which are vital to the Programme.
Review, revise or develop and manage quality assurance processes and monitor the application thereoMeasure impacts through standardised MEL indicators to identify strengths and weaknesses and implement operational strategies, systems, and processes to enhance efficiency and improve quality.
Collate and analyse data and achievements for donor reporting purposes.
Provide weekly, monthly, quarterly and annual reports as required.
Ensure quality, and accurate data is collected and reported.
Develop budget and expenditure plans.
Partnerships/ Stakeholder Management:
Develop and maintain relationships with donor agencies and partners.
Establish strategic and collaborative partnerships with NGOs and government departments in the KwaZulu-Natal, in support of the implementation of programme activities.
Maintain close collaboration with other in-country technical partners, CBOs, and private health sector stakeholders to leverage opportunities for collaboration, avoid duplication and ensure programmatic alignment.
Facilitate MOUs with various strategic government departments and partners.
Serve as a liaison between AFSA and the various stakeholders at all levels.
Represent AFSA at all relevant provincial, district and subdistrict partners’ meetings.
Represent AFSA at relevant AFSA, donor or any other relevant forums as necessary.
Support and strengthen the implementation of AFSA’s Human Resources, finance, and operations policies as well as the standard operating procedures (SOPs).
Promote a culture of institutional capacity building and systems strengthening.
Perform specialized activities in direct support of the accomplishment of program objectives.
Actively participate in AFSA strategic planning and annual work planning processes.
Assist with grant and / or proposal writing as appropriate to the program objectives and funding requirements of the program.
Perform any other duties and responsibilities as assigned by your manager.
Participation in fundraising activities.
Required qualifications, experience, & skills:
A minimum of 3-year degree in: Social Sciences, Development Studies, or related fields.
Other qualifications: public health, evaluation, demography, epidemiology.
Minimum of six years relevant work experience in donor-funded, non-profit, non-governmental organisation.
Minimum of three years proven work experience in a senior management level position.
Project Management experience with a proven ability to ensure high-quality program outcomes.
Demonstrated experience in maintaining strong relationships with partners, government counterparts, donors, implementing partners, private sector, and other stakeholders.
Experience and/or understanding of South African health systems and cultural/social context.
Experience in HR management and capacity (i.e., training, mentoring, coaching and supportive supervision) skills.
Previous experience managing projects with multiple partners and international donors such as PEPFAR.
Transferable experience in development programs, including but not limited to HIV/AIDS and Tuberculosis, Adolescent Girls and Young Women, Development Studies, Human Rights and Advocacy for Sexual and reproductive health and rights.
Previous knowledge and experience in results-based planning, monitoring and evaluation; conducting research, publishing, and documenting projects.
A demonstrated ability to lead and manage multidisciplinary teams is essential.
Proven fundraising success would be valuable.
In-depth knowledge of international donor aid compliance requirements is vital.
Demonstrated experience in South African government & international donors’ grants rules and management is required.
Valid Driver’s License.
Willingness and ability to travel across the country and internationally, if necessary, for quality audits, and support.
Excellent analytical and organizational skills.
Superior time management and co-ordination skills.
Superior writing and verbal skills in English. Command of other official local languages is advantageous.
High level of interpersonal skills, including an ability to interact effectively and collaboratively with a broad range of public sector counterparts, donors, and other key stakeholders.
Strong leadership and communication skills.
Ability to consult, take initiative, multi-task & coordinate multiple priorities with no supervision.
Ability to work under pressure and manage conflicting deadlines.
Ability to work independently and to delegate tasks to multidisciplinary teams.
Clear and thoughtful communication skills are essential.
Advanced computer experience (MS Teams, MS Office Suite, internet searches, Project Management Tools).
Interested persons must submit a cover letter and a 2-4 page CV (showing qualifications & work experience).
Only bring these documents when invited for interview: certified copies of identity document and qualifications, driver’s licence and contact details of 3 referees. Candidates who fail to submit these additional documents, on the day of the interview, may be disqualified.
Submit application by email
IMPORTANT: Email subject line must have this reference: “Programme Manager: HIV Prevention”.
Applications received after this date will only be considered if no successful candidate was found in the first round of selection. Applications with incorrect reference or incomplete documents may be disqualified.
Only shortlisted candidates will be contacted - should you not hear from us within a period of one month, you may consider your application unsuccessful.
Shortlisted candidates will be required to undergo a competency-based assessment as part of the recruitment process.
Closing date stipulated in this document applies, but applications submitted late will be considered until suitable candidate is found.
AFSA reserves the right to not make an appointment and /or to extend the closing date to facilitate further searches. AFSA is an equal opportunity employer. We particularly encourage applications from people living with HIV and AIDS (PLWHA), people living with disabilities, women, and previously disadvantaged people.