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Feb 19, 2021

Admin Controller

  • RCL Foods Limited
  • Rustenburg, South Africa
Full time Admin-Clerical

Job Description

Reference Number
RCL210216-3

Job Description
The RCL FOODS Talent Team is on the hunt for an experienced Admin Controller to join our logistics division based in Rustenburg (Plant Based Cold Storage). The successful incumbent will be entrusted to provide national management accounting support and commercial insight for the Vector business including contribution towards the budgeting process, reporting and the commercial evaluation of projects.

Minimum Requirements
Minimum B. Com Accounting/Management Accounting majors or equivalent degree
5 years’ management accounting experience (articled or otherwise)
Experience/exposure in an FMCG environment, preferably in logistics

Duties & Responsibilities
Strategy Operationalization
Work in conjunction with the Logistics Manager to find opportunities to promote and drive cost saving initiatives
Work closely with the cross functional teams to ensure the delivery of an integrated supply chain benefit.
3rd party contract management. Ensure contract SLA is adhered to at all times
Manage ad hoc projects as assigned by the Regional financial manager.

Adherence to policies and standards
Assist with the administration of HACCP and Health & Safety.
Internal audit support and compliance with Vector policies and procedures. Ensure smooth running of yearly audit through proper preparation. Ensure admin findings are corrected and process updated.
Management of disaster recovery policies and procedures.
Maintaining Sustainability registers and reducing waste.
Ensure procedures and items in admin controller’s checklist are consistently adhered to.
Ensure local tax structures are adhered to.

Monthly Reporting
Compile monthly commentary on month’s performance.
Conduct the cost variance analysis by investigating major variances against budgets, targets and prior years.
Compile appropriate reports that highlight issues to management based on findings.
Monitor capacity utilization of major assets across the business and provide feedback to senior management regarding under/over capacity situations and possible capex or lease requirements.
Compile and analysis various reports for the month-end pack as well as other ad hoc reports and presentations for leadership and Exco meetings.

Budgeting/Capex
Assume responsibility for compiling key aspects of the annual financial budget.
Ensure adherence to set deadlines and timeframes as agreed by the Business.
Communicate with key internal personnel in order to gather information for analysis and interpretation.
Plan and allocate tasks and monitor progress according to set timelines and ensure feedback to Senior Management.
Ensure all budgeted capex’s, when spent is correctly processed for management approval with backing motivations

Cost Control
Analyse costs against budget/forecast and investigate variances on a monthly basis.
Continuously consider cost saving opportunities or areas where waste/inefficiencies can be eliminated and influence corrective action by line management.

Stock Management
Print reports before stocktake
Oversee the physical count of stock
Review, investigate all discrepancies and implement corrective action as and when required.
Ensure all stock GRV‘d into SAP correctly and GRIR process is completed within the required timeframe.
Provide the necessary information and actions taken with regards to weekly/monthly stock adjustments.
Manage Chep pallet and crate position linked to KPI requirement’s.

Trip Recon and claims
Ensure trips are reconciled, claims are investigated and finalised within the allocated timeframe.
Liaise with other departments to ensure POD’s are collected for all shipments.
Liaise with Debtors and SO to ensure queries for depot are resolved timeously.

Information and Data Management
Ensure team members accurately and regularly capture data into the information system to enable access to reliable data and reporting for trend analysis and decision making.
Share relevant data with management teams to enable reliable business decision making.

Team Supervision
Lead subordinates towards meeting strategy and targets through regular communication and utilization of full organizational talent management tool set.
Conduct performance appraisals and supervise team succession and resource planning.
Provide and schedule training based on team members’ development requirements and legislation.
Coach and support team members where necessary to achieve objectives.
Manage the employee relations climate and ensure corrective action is taken where required in line with relevant legislation and company policy.
Build a high-energy team to deliver accurate financial reporting and a culture of corporate governance compliance.
Manage the activities of the team and ensure internal customer service requirements are met.
Manage leave and general time management issues in line with organizational deliverables.


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