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Mar 04, 2021

Legal Secretary / Assistant

  • Ad Hoc Client
  • Durban, South Africa
Full time Legal

Job Description

Introduction
The South African energy industry is undergoing significant change. Having been through these challenges ourselves and having developed a very clear understanding of the pressures that face those working in the energy industry, PetroCONNECT was founded with the vision of playing a proactive role in helping all players in the industry to join forces and become empowered, so that collectively we may be part of the industry-wide solutions that are required of us all at this time.

For the South African energy industry to remain sustainable and prosperous, the industry has to address various challenges in terms of sustainability, ownership and transformation. The entire industry has to achieve these goals together. PetroCONNECT shall lead this change. Our company culture is built on values reflecting mentorship, development and bigger picture thinking.

The company requires a Legal secretary to support the Legal Executive with administrative and other legal duties.

Duties & Responsibilities
Offer superior, professional and friendly service as a front-line employee of the business.
Ensure the legal executives files and administration is correctly saved and managed within our cloud system and up to date at all times.
Collate, compile and distribute documents to the required standards within defined timeframes.
Manage all documents with care and attention to detail in accordance with brand guidelines.
Assist the marketing department with the preparation of the legal executives, director’s and other advisor’s in the companies’ client proposals and presentations from time to time.
Accurately escalate issues and queries to the relevant client or the legal executive.
General Administrative work within the office.
Assistance with working with the EAAB (estate agency affairs board), and making sure that all licenses and fidelity fund certificates of the directors and advisors remain current, the information of PetroCONNECT is kept up to date with the EAAB and that the renewal of the company FFC (fidelity fund certificate) also remains current and renewed annually.
Pay attention to competitors and their activities within the industry.
Accurately complete and refine all legal documents related to each sale transaction and tracking thereof with advisors and the legal executive.
Assistance with the accurate drafting of certain commercial agreements.
Assistance with the effective completion and/or proof reading of contracts or agreements that may be needed from time to time.
Assistance with the growth of the PetroCONNECT legal department.

Our ideal legal secretary has a strong analytical acumen with a fine eye for detail. The role’s success depends on the candidate’s ability to take own initiative and pro-actively seek opportunities to add value to operations. The ability to work independently as well as part of a team is essential. The ideal candidate shares the company’s entrepreneurial spirit and has the ability to thrive in a non-traditional business environment or fast-scaling business.

Desired Experience & Qualification
MINIMUM REQUIREMENTS

Full professional proficiency and command of the English language.
Excellent communication skills (both written and verbal).
Excellent computer skills and the ability to work with the Microsoft Office suite and cloud (MS Word, Excel, PowerPoint, Outlook within Office 365).
Experience in working with track changes, document review and care processes.
PetroCONNECT makes use of little to no paper-based systems - tech-savvy candidates would have an advantage, but it is not a minimum requirement. All our systems are easy to learn and understand.
Own transport.

DESIRABLE PERSONALITY TRAITS

Self-motivated with a strong work-ethic. You are diligent, pro-active and conscientious with no need to be micro-managed.
Consistency and professionalism in working with clients, suppliers and event-attendees.
Professionally presented at all times.
A fine eye for detail. You exhibit an analytical approach to work.
Ability to work under pressure, managing stressful demands or situations professionally and in a calm manner. The fast-paced nature of our business and the growth phase of our journey may feel overwhelming to candidates more accustomed to a traditional corporate environment.
Demonstrates self-awareness and insight - manages self and relationships with others with good emotional intelligence, deals with ambiguity, uncertainty and pressure, and provides perspective in difficult situations.
Ability to work and relate to people from all walks of life.
An effective planner, but also adaptable to changes and challenges.
A constant need to learn, improve and grow as a professional. Open to mentorship initiatives and growth opportunities in the business.
Entrepreneurial spirit.
Package & Remuneration
This position will report directly to the Legal Executive and Director. Travel between Durban and Johannesburg may be required but will not be frequent.

Salary will be discussed based on previous experience.

Interested?
Please send a detailed CV with your availability, contactable references and your salary expectation to email


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